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July 23, 2009
INVITATION TO BID
ONE (1) MODEL YEAR 2009-2010 DUMP TRUCK 40,000 G.V.W. - 7 CY DUMP BODY - TOWER ASSEMBLY - PLOW
Sealed bids will be received at Gardiner City Hall, 6 Church Street, Gardiner, Maine, until Thursday 10:00 a.m. on , August 20, 2009, at which time they will be publicly opened and read aloud for One (1) Model Year 2009-2010 Dump Truck 40,000 G.V.W. – 7 cy Side Dump Body with Tower Assembly and Plow and other equipment herein specified, less Trade-in Allowance of one (can be seen at Gardiner Public Works) (1) 2003 GMC 8500 Series 7 yard Dump Truck, to be delivered to the City of Gardiner Public Works Department. Also included “Bid Alternate” for one 10 foot stainless steel dump body.
Enclosed with this letter are Instructions to Bidders, Specifications and Proposal Forms.
Please forward your bid, using the form provided, along with documentation for the equipment to be provided, in a sealed envelope showing the name and address of the bidder and marked “2009-2010 40,000 G.V.W. PLOW and DUMP TRUCK".
Please note that the required delivery date of this vehicle is November 23rd 2009 or before. Delivery of this vehicle after November 23rd 2009 will be penalized at $50.00 per day.
All inquires pertaining to this proposal should be directed to Chuck Applebee, Public Works Director, at (207) 582-1351.
The vendor is encouraged to note or make recommendations that may vary from the specifications.
The City of Gardiner reserves the right to accept, reject or negotiate any or all bids and to make the award in the City's best interest.
Sincerely,
Chuck Applebee
Public Works Director
CITY OF GARDINER, MAINE
STANDING CONDITIONS AND INSTRUCTIONS TO BIDDERS
1. Bidders shall use the enclosed form for quotations. Whenever, in bid forms and specifications, an article or material is defined by using a trade name and catalog number of a manufacturer or vendor, the term "or approved equal" if not inserted therewith, shall be implied. Any reference to a particular manufacturer’s product, either by trade name or by limited description, has been made solely for the purpose of more clearly indicating the minimum standard of quality desired. The term "or approved equal" is defined as meaning any other make which in the opinion of the City is of such character, quality and performance equivalence as to serve the purpose for which it is to be used equally as well as that
specified. Consideration will be given to proposals submitted on alternate commodities to the extent that such action is deemed to serve the best interest of the City of Gardiner. The bidder quoting on a commodity other than as specified, shall furnish complete identification, descriptive literature or data with respect to the alternate commodity he proposes to furnish.
2. Submit a separate unit price for each item unless otherwise specified in the bid request. Award will be made on a basis of each item, or as a group, whichever in to the best interest of the City of Gardiner. Prices should be stated, delivered to destination, less all trade discounts. Cash discounts are considered in determining low bidder.
3. Please indicate firm name and manually sign this bid in ink before returning it to the City. Failure of bidder to sign the bid may be cause for rejection of bid.
4. Bid amendments thereto, or withdrawals of bids, received after the opening date and hour will not be considered. Bids shall be subject to acceptance by Purchase Order by the City. Bids may be withdrawn by written notice, provided such notice is received prior to the time set for the opening of bids.
5. Bids are opened publicly. Bidders or their representatives may be present at bid openings. Tabulations will, after the award of the contract, be available for public inspection and copies of tabulations will be sent upon request by individual bidder.
6. Any discrepancy between unit and total price will be governed by unit price as quoted on the original bid.
7. The City of Gardiner reserve the right to waive any formality and technicality in bids whichever is deemed best for the interest of the City of Gardiner.
8. Awards will be made to the lowest responsible bidder considering the quality of the services, supplies, materials or equipment to be supplied, their conformity with specifications, the purpose for which is required, date of delivery, and ultimate cost thereof to the City; the intent being to purchase in a manner that will best secure the greatest possible economy consistent with the grade or quality of service, supplies, materials and equipment best adapted for the purpose for which it is needed.
9. The vendor must furnish the item as specified on the bid and any deviation therefrom will be grounds for rejection.
10. All transportation charges, including expense for freight, transfer express, mail etc., shall be prepaid and be at the expense of the vendor unless otherwise specified in the bid.
11. Please specify terms and cash discounts. Time, in connection with discount offered, will be computed from date of delivery at destination after final inspection and acceptance, or from date of correct invoice, whichever is later.
12. Time of proposed delivery must be stated in definite terms. If time varies for different items, the bidder shall so state. If time is the essence of the bid, the earliest date may be a factor in the award.
13. The City is exempt from payment of Federal Excise Taxes on the articles not for resale, Federal Transportation Tax on all shipments and Maine Sales Tax and Use Taxes. Please quote less these taxes. Upon application, exemption certificate will be furnished with the Purchase Order when required.
14. No contract may be assigned, sublet, or transferred without the written consent of the City.
15. In case of default by the vendor, the right is reserved by the City of Gardiner to procure the materials or supplies from other sources and charge any excess cost occasioned thereby to the vendor. However, the vendor shall not be held liable for any failure or delays in fulfillment of his contract arising from strikes, fires, Act of God, or any other cases, which by reasonable diligence could not be prevented.
16. The successful bidder may be required to furnish a bond conditioned for full and faithful performance of the contract.
17. These General Conditions and Instructions to bidders shall be an integral part of the attached specifications.
CITY OF GARDINER, MAINE
GARDINER PUBLIC WORKS DEPARTMENT
SPECIFICATIONS FOR
ONE (1) MODEL YEAR 2009-2010 DUMP TRUCK 40,000 G.V.W. - 7 CY SIDE DUMP BODY - TOWER ASSEMBLY - PLOW AND ACCESSORIES
(FAILURE TO ANSWER ALL QUESTIONS COULD LEAD TO REJECTION OF BID)
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Description |
Yes |
No |
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ENGINE |
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1 |
Minimum 300 HP Diesel engine, wet sleeve |
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2 |
860 foot pounds of torque minimum |
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3 |
300 H.P. min. @ 2400 RPM at flywheel |
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4 |
Antifreeze Min. - 34 degrees |
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5 |
Radiator HD. Radiator and Engine will be adaptable to a front pump drive |
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6 |
Air compressor min. 13.2 cubic feet per minute |
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7 |
Alternator 160 amps min: (Brushless Type) |
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8 |
Preferred Aluminum fuel tank with 70 gallons minimum, aluminum step on driver side. |
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9 |
Twelve (12) volt system with two (2) 12 volt HD batteries with min. 900 cranking power, mounted on Right side of truck, under cab behind steps. |
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10 |
Low oil and high temperature pressure cut out switch, factory install |
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11 |
Fuel filter, spin on type |
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12 |
Heated fuel separator. |
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13 |
Engine exhaust shall include a horizontal muffler with vertical stack pipe |
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14 |
Oil Cooler |
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16 |
Magnetic oil drain plug |
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FRONT AXLE |
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17 |
16,000 min. lb. |
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18 |
Springs 16,000 lb. min./ Aux ,air spring right front, driver control |
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19 |
Tires: 16 ply radial type 12R22.5 / G/Y/ G149 |
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20 |
Wheel: 10 hole bud HD piloted. |
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21 |
Oil Lubricated front hubs with synthetic gear lube |
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REAR END AND AXLE |
Yes |
No |
22 |
26,000 . lb, min, gear for 65 m.p.h. |
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23 |
Tires: 16 ply radial snow tires 12R22.5 |
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24 |
Wheels: 10 hole bud HD piloted |
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25 |
Rear-end to have Synthetic gear lube |
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26 |
Drive controlled differential lock that automatically disengages at speeds over 25 m.p.h. |
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27 |
Springs 31,000 lb. min. 4500 lb, multi: leaf aux: springs. |
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TRANSMISSION |
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28 |
Automatic Allison World, 3000RDS or equal 6 speed external transmission cooler; with push button control, dash mounted. |
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29 |
Torque input rating shall be in excess of maximum available engine torque output |
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30 |
Transmission and fill tube must be easily accessible without tipping hood |
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31 |
Designed for heavy duty service |
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FRAME |
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32 |
Reinforced capable of having snowplow mounted and heavy duty service |
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33 |
Min: 3,000,000 r.b.m. |
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34 |
Cab to axle 102" min. 16" min. frame extension, front |
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35 |
Heavy duty gusseted cross members to prevent diamond shaping under extreme conditions, local modifications not acceptable |
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36 |
Rear tow hooks. |
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PINTLE PLATE |
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37 |
Pintle hook 20 ton capacity w/electric trailer lighting hookup (7 prong Pollack) with air operated trailer brake controller to include two (2) D rings. Tail lights from cab/chassis manufacturer must be cut into and recessed in pintle plate. Install glad handles per city specs. |
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CAB |
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38 |
Convention type, steel roof with butterfly-type hood, Grab handles drivers side exterior. |
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39 |
40,000 b.t.u min: heater air conditioning (134A freon) |
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40 |
Hood to windshield cowl cover. |
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41 |
Mirrors - heated, 8" convex, hood mounted 8’’heated convex mirrors. |
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42 |
Two (2) visors -- two (2 )inside arm rests. |
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43 |
AM/FM Radio. |
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44 |
Air ride high back vinyl driver seat with shoulder/lap belts / non air ride passengers side seat.. |
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45 |
Throttle and service brake pedals mounted to the firewall with at least 4” of clearance between pedals. |
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46 |
Insulated floor mats and cab silencer insulation |
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47 |
One electric horn: one air horn |
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48 |
Aux. harness for front plow headlights and turn signals, 6 switches lighted, 20 amp per channel mounted on dash board
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BRAKES |
Yes |
No |
48 |
Full air 100% s-cam type with dust shield, maxi-type hand brake. |
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49 |
Drain cock for wet tank. |
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50 |
Self adjusting slack adjusters. |
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51 |
Air glad hands under rear frame (well protected). |
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52 |
A.B.S. brakes. |
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53 |
Drain valve manual with pull chain for air brake. |
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54 |
Trailer connections with hand control valve and tractor protection valve. |
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56 |
Bendix AD-IP air dryer with spin on cartridge. |
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58 |
Low Air Pressure Alarm System. |
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59 |
Parking Brake, with warning light . |
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GAUGES |
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61 |
Volt meter. |
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62 |
Oil pressure. |
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63 |
Coolant temperature. |
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64 |
Fuel gauge. |
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65 |
Transmission temperature gauge. |
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66 |
Air restriction gauge on dash. |
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67 |
Air pressure. |
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68 |
Tachometer. |
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69 |
Hour meter. |
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LIGHTING |
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70 |
All lights and reflectors required by State of Maine and ICC |
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71 |
Emergency lighting , two self contained LED mounted in cab shield |
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72 |
Clearance and marker lights shall be of light emitting diode type, two Whalen strobes with power pack mounted in rear dump body post. One wing light and one sander light. |
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BACKUP ALARM |
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73 |
To meet State and ICC laws |
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PAINT |
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74 |
Color coat / clear coat on cab and dump body with AKZO NOBEL/ SIKKENS or equal |
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SHOP MANUAL |
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75 |
Service CD |
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76 |
Paper trouble shooting manual with circuit diagram. |
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77 |
One (1) parts manual book type |
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78 |
One (1) transmission manual book type |
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79 |
On site training by dealer or manufacturer; safety manuals & tapes |
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80 |
Manuals on CD-Rom (amount to be included in price) |
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DUMP BODY |
Yes |
No |
81 |
Extended grease fittings for 10’ side dump hinge |
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82 |
Fold down ladder on drivers side |
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83 |
Sides and Floor – 3/16” thick H.T. steel or better min 185,000 psi throughout the body |
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84 |
7 cu. yd. capacity |
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85 |
High resistant steel - floor & tailgate |
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86 |
30 in. side height |
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87 |
42 inch tailgate |
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88 |
Headboard |
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89 |
Installed a min. of 30” from cab to accommodate stack & plow box |
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90 |
Removable Donovan Electric Operated load cover with aluminum arms and asphalt / solid tarp, with auto hold down hoop, installed. |
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91 |
Mud flaps mounted to dump body in front and rear of drive tires |
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HOIST |
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92 |
Minimum Single cylinder 20 ton – power up |
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HYDRAULIC |
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93 |
Front mounted load sense pump 36 G.P.M. minimum heavy duty gear type pump with load sense valves |
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94 |
Rexroth or Equivalent Load Sense Hydraulic Pump with alum: load sense valves and controls 5/16 stainless steel cables |
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95 |
Minimum forty gallon frame mount oil reservoir with low oil sensor and auto shut down and over ride in cab |
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96 |
Hydraulic couplers for all removable attachments / stainless steel for plow reverse and spinner. |
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97 |
All Hydraulic lines mounted to the truck frame will be stainless steel |
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WARRANTY |
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98 |
Five (5) year full bumper to bumper |
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99 |
Seven (7) year power train |
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100 |
Full & complete documentation of warranties |
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OTHER |
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102 |
12.5 Htz switchable, 40 watts VHF, reprogrammable mobile unit, compatible with Motorola radio, to be approved by the city and installed by Bidder. |
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103 |
Six Auxiliary switches and wiring shall be mounted in the cab. |
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104 |
Spare tire – (tire and rim ) to be mounted and provide with proposal |
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105 |
Two sets of mud flaps with anti-sail brackets |
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Plow & Equipment |
Yes |
No |
106 |
Eleven foot poly trip edge with hydraulic reversible plow with carbide edge and cover blade |
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107 |
Heavy Duty front tilt Plow Hitch with lights |
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108 |
Hydraulic tilt design |
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109 |
Heavy Duty Side Plates extended back on chassis frames |
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110 |
Cross tubes for front wing post |
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111 |
Curb protection guard/device |
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Wing and Equipment |
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112 |
Overall length to be Eleven foot and ten foot replacement cutting edge |
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113 |
Front wing post minimum eight inch beam with cable over pulley design/low profile |
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114 |
Front wing post bolted to front cross tubes for ease of maintenance trip block |
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115 |
Rear Wing post high lift design with horizontal chassis support and a safety chain to hold the wing in the up position for traveling purposes |
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116 |
Wing to include to a trip design / timbren style trip |
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117 |
Curb Protection Guard/device |
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Calcium System |
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118 |
Electric operated system with a minimum of 50 gallon frame mounted poly tank |
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Ground Speed Control |
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119 |
Ground Speed spreader control valve with piping to side dump conveyer and spinner or equal. Roxroth cs 420 or equal |
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120 |
Road Watch Temperature Unit |
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Bid Alternate # 1
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Yes |
No |
121 |
Add one stainless 10’Dump Body instead of steel body as specified above |
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BID PROPOSAL
TO: CITY OF GARDINER, MAINE
6 Church Street
Gardiner ME 04345
The undersigned proposes to furnish one (1) Model Year 2009-2010 Dump Trucks, 7cu.yd. Dump Body, as specified and all necessary accessories in accordance with the Instruction to Bidders and Specifications, both of which are incorporated herein be reference.
ONE (1) MODEL YEAR 2009-2010 DUMP TRUCK 40,000 G.V.W. –7 cy Dump
Body with Tower Assembly and Snow Plow Equipment $
Less: Trade-in: One (1) 2003 GMC top Kick 8500 7 cy Dump Truck
With Sanding Equipment as is. $
Net FOB Gardiner Highway Garage $
Make and Model and Year:
State Warranty:
Delivery Date:
Required delivery date is November 23 or before. A $50.00 per day penalty applies for every day beyond November 23, 2009.
Bid Alternate #1: One 10 foot Stainless dump body ADD$_______________
Bid Alternate # 2: Air Control Valves for plow gear ADD $_______________
Name of Company:
Signed by:
Title:
Address:
Telephone number: Fax number:
Date:
The City of Gardiner reserves the right to accept, reject or negotiate any or all bids and to make the award in the City's best interest.
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