Office of the Council Clerk Regular Council Meeting
City of Gardiner, Maine Thursday, April 10, 2003
6:30 PM Executive Session
7:00 PM Regular Session
MINUTES
1. CALL TO ORDER AND ALLGIENCE TO THE FLAG
The meeting was called to order by Mayor Rines at 6:35 PM
2. ROLL CALL
Those present were:
Jean Dellert, At-Large Jo-Ellen Staples, At-Large
Dennis Doiron, At-Large Michael Webster, At-Large
Phil Hart, At-Large Mayor Brian Rines
Jeffrey Kobrock, City Manager
Molly Gallant, Council Clerk
Councilors Hanley and Thomas absent
Motion by Councilor Dellert and seconded by Councilor Doiron to go into Executive Session and take up Addendum Item 1.2.
Vote: 6 in favor 0 – opposed Motion Passes
1.2 EXECUTIVE SESSION per MRSA, Title 1, Chapter 13, Section 405 (6) (A)
Personnel
3. EXECUTIVE SESSION per MRSA, Title 1, Chapter 13, Section 405
(6) (D)
Union Negotiations
Out of Executive Session at 7:25 p.m.
Councilors Hanley and Thomas present.
Motion by Councilor Hanley and seconded Councilor Dellert to Accept Proposed Police Contract.
Vote: 8 in favor 0 - opposed
4. PETITIONS, COMMUNICATIONS, RESOLUTIONS & PUBLIC HEARINGS.
4.1 Public Hearing for Liquor License Renewal for Smith Wiley Post 4, American Legion
There were no public comments.
4.2 Consideration of Comments from the Public on Issues that Do
Not Appear Elsewhere on the Agenda (Please limit comments to
five minutes.)
There were no public comments.
5. CONSENT AGENDA
5.1 Consideration of Accepting March /April Warrants
#37 3/13/03 025022-025083 $ 83738.00
#38 3/20/03 025084-025186 $ 511280.47
#39 3/27/03 025187-025207 $ 56611.24
#40 4/03/03 025208-025256 $ 90309.83
5.2 Consideration of Accepting Minutes 1/21, 2/6, 2/27, 3/6, 3/13.
5.3 Consideration of Liquor License Renewal for Smith Wiley Post 4, American Legion.
Councilor Doiron asked if there were any objections to adding Addendum 1.1 to the Agenda, there were none.
1.1 Consideration of Reappointment of Roger Gregoire as a Trustee on the Board of the Water District.
Motion by Councilor Dellert and seconded Councilor Staples to Accept Items 4.1 – 4.3 and Addendum 1.1
Vote: 8 in favor 0 – opposed Motion: passes
6. NEW BUSINESS
6.1 Consideration of Fire Department Mutual Aid Contract.
Motion by Councilor Staples and seconded by Councilor Dellert to Adopt as Standard Contract for General Mutual Aid Contract.
Vote: 8 in favor 0 – opposed Motion: passes
6.2 Consideration of Fire Department Mutual Aid Communities.
Motion By Councilor Hart and seconded by Councilor Dellert to Accept Fire Department Mutual Aid Communities of Randolph, Farmingdale, Richmond, West Gardiner, Pittston and Togus.
Vote: 8 in favor 0 – opposed Motion: passes
6.3 Discussion of Proposed Zoning Ordinance Amendments.
Manager Kobrock stated that there have been a series of workshops to discuss amendments to the Zoning Ordinance. Jeffrey Hindliter has held to public hearings to get ready for the next step, adoption. Jeffrey Hinderliter spoke with the City Council giving them an update, planning to come back in two weeks to begin the process.
6.4 Consideration of Ordinance 03-14, Tax Acquired Property Guidelines
and Procedures.
Motion by Councilor Staples and seconded by Councilor Dellert to
Accept Ordinance 03-14, Tax Acquired Property Guidelines and
Procedures.
Vote: 8 in favor 0 – opposed Motion: passes
6.5 Consideration of Order 03-11, Authorizing Sale of Tax Acquired
Properties.
Motion by Councilor Staples and seconded by Councilor Dellert to
Accept Orders 03-11, (Delete Tim Parsons) 03-12, & 03-13 (all together)
Vote: 8 in favor 0 – opposed Motion: passes.
6.6 Consideration of Resolution 03-12, Authorizing Retention Tax
Acquired Properties.
Motion by Councilor Staples and seconded by Councilor Dellert to
Accept Orders 03-11, 03-12, & 03-13 (all together)
Vote: 8 in favor 0 – opposed Motion: passes.
6.7 Consideration of Order 03-13, Authorizing Contracts for Tax Acquired
Properties.
Motion by Councilor Staples and seconded by Councilor Dellert to
Accept Orders 03-11,03-12, & 03-13 (all together)
Vote: 8 in favor 0 – opposed Motion: passes.
6.8 Consideration of Order 03-15, Abating Taxes on Map 20 Lot 18/004A.
Motion by Councilor Webster and seconded by Councilor Staples of Order 03-15, Abating Taxes on Map 20 Lot 18/004A.
Vote: 8 in favor 0 – opposed Motion:passes.
6.9 Consideration of Recommendation from Ambulance Advisory Board
Regarding Defibrillator Purchase.
Motion by Councilors Hart and Dellert and seconded by Councilor Hanley to Accept Recommendation from Ambulance Advisory Board
Regarding purchase of Defibrillator.
Vote: 8 in favor 0 – opposed Motion: passes.
6.10 Consideration of Request from Town of Richmond Regarding Survey
Costs.
Motion by Councilor Staples and seconded by Councilor Thomas to not Accept the Request from the Town of Richmond Regarding Survey Costs.
Vote: 7 in favor 0 – opposed (Dellert absent) Motion: passes
7. CITY MANAGERS REPORT
Manager Kobrock stated that he wanted to tell the Council about the outcome of the state office bid process. The developers that targeted the Libby Hill Business Park were not successful, but they were two and three in the process. The winning project was the temporary home of the Maine Department of Transportation in Winthrop, so we lost to an existing facility that had been retrofitted for state use. Some very strong relationships were developed with these two particular developers, also with the state agency that oversaw the process.
There has been no meeting since the City was awarded the Housing Grant, out of twenty six applications the City was one of the housing grants that was awarded this year. The process for getting the housing program up and running is quite complicated, so it will probably be mid summer before the City has a housing program that is making any impact. Not only was the city awarded a $ 300,000 grant that creates a revolving loan fund, this leveraged at least a million dollars in other funds that were pledged as part of our creating this revolving loan fund with other state and private money. It is really a 1.3 million housing project, tomorrow the City is applying for Maine State Housing Authority funds as well. This is an extremely strong start of a housing project, and very exciting for
Gardiner.
Rural Development offered the City $450,000 for the Northwest Quadrant Project, it is an informal offer at this point, there will be a meeting with a representative in a week or two. It would a million dollars, 45% grant 65% low interest loan out of a total 1.8 million-dollar project, it is very exciting and speaks very high for the City.
The next meeting is April 17th, a joint meeting with the Water District is planned, it will be held at 151 Water St, the Gardiner Savings Building. Manager Kobrock is trying to keep that as a workshop meeting with no agenda. In the packet tomorrow will be the recommendations from the management retreat, it was a very productive day, everyone did a great job of keeping an open mind and very respectful. It was an independent and neutral report written by Frank O’Hara.
On the meeting of April 24th Manager Kobrock will put together a package of non-union compensation, now that the union contracts have been settled.
As part of the new phone system there is the ability to point some spare numbers that are available, now it is possible to dial a number to get to Manager Kobrock voice mail, it is 588-4060.
Manager Kobrock and Ingrid Stanchfield will be talking to the Council in the near future about some creative partnerships that may happen with the school district.
8. COUNCIL DISCUSSION AND PUBLIC COMMENTS
Councilor Webster stated that it seems that the City of Gardiner is getting showered with money lately, also Ingrid Stanchfield is having wonderful reports about the Boys and Girls Club, it is wonderful news.
Councilor Doiron remarked that it is very noticeable that the streets have been cleaned, especially the downtown area. Councilor Doiron also asked about the budget, Manager Kobrock stated that it will be available at the May 1st meeting.
Councilor Thomas asked when the Gardiner Randolph Bridge would be swept, Pat Gilbert stated that it would be done in one or two weeks. Councilor Thomas also asked about the speeding on Lincoln Avenue, it has increased now that Little League has started. Chief Toman stated that the patrol would be increased, and please call when it is happening.
Councilor Hanley stated that the Blue Star Flag can be hung in the home or business, the American Legion would donate one to hang in honor of Jeff Blake who is serving. The Council approved and would like it to be hung in a prominent place.
Councilor Staples stated that it would be nice to get the big pieces of debris in the Cobbossee Stream. A letter of request can sent to the National Guard to help with an excavator, it would be done for free. How does the Council feel about writing a letter to help the City of Gardiner? Mark Kimball stated that someone had mentioned about doing the same thing years before, but had a hard time obtaining a permit to take things out of the stream, it might still be an issue. There were no objections for the City Manager proceeding with the issue.
Mayor Rines stated that when the American Legion Outdoor Liquor License was approved he neglected to state that it would be number of outdoor picnics, and wondered if anyone had an objection to approving a number of events, and have them contact the Police when they were happening. There were no objections.
There was a community forum held on Tuesday, there was a small group that talked about various subjects, and are planning to do again on the 22nd, about current events.
ADJOURNMENT
Mayor Rines adjourned the meeting at 9:36 p.m.
Respectfully submitted,
Molly M. Gallant
Council Clerk
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