Office of the Council Clerk Thursday, February 2, 2006
City of Gardiner, Maine Regular Meeting 7: 00 PM
1. CALL TO ORDER
Mayor Rines called the meeting to order at 7:06 PM.
2. ROLL CALL
Richard Rambo, District 2
Dennis Doiron, At-Large Richard Nickless, District 1
Lewis Benner, At-Large Mayor Brian Rines
Jeffrey Kobrock, City Manager
Molly Gallant, Council Clerk
Councilors Dellert, Hart, & Colwell absent.
3. PETITIONS, COMMUNICATIONS, RESOLUTIONS, & PUBLIC HEARINGS
3.1 Consideration of Comments from the Public on Issues that
Do Not Appear Elsewhere on the Agenda (Please limit comments
to five minutes.)
Peter Dixon who resides on Brunswick Terrace spoke to the Council concerning storm water damage to his cellar. Previously he spoke to the Manager Kobrock and wanted an update. Manager Kobrock stated that the claim had been submitted to the City’s insurance holder, the claim was denied. Mayor Rines asked the City Manager to speak to the City Attorney or insurance company report back to the Council.
4. CONSENT AGENDA
4.1 Consideration of Accepting December/January Warrants
#26 |
12/29/05 |
035793-035836 |
$ 1222,422.93 |
#27 |
01/05/06 |
035837-035867 |
$ 510,276.12 |
#28 |
01/12/06 |
035868-036011 |
$ 260,997.40 |
#29 |
01/19/06 |
036013-036069 |
$ 427,676.55 |
4.2 Consideration of Appointing Councilor Colwell to sign February 2006 Warrants.
4.3 Consideration of Council Minutes 1/05/06, 1/12/06, 1/19/06.
Motion by Councilor Rambo and seconded by Councilor Benner to Accept Consent Agenda Items 4.1-4.3.
Vote: 5 in favor 0 – opposed Motion: passes
Mayor Rines asked if there were any objections to taking an Item out of order, there were no objections.
Motion by Councilor Doiron and seconded by Councilor Rambo to go into Executive Session at 7:15 pm
6. EXECUTIVE SESSION per MRSA, Title 1, Chapter 13, Section 405 (6) (C)
Real Estate.
Out of Executive Session at 7:52 pm.
Motion by Councilor Rambo and seconded by Councilor Doiron to Authorize the City Manager to close with the Estate of Dan Usdan Contingent on Approval of the match question regarding the MDOT enhancement grant..
Vote: 5 in favor 0 – opposed Motion: passes
5. NEW BUSINESS
5.1 Consideration of Renewal of Brown’s Exit 27 Auto Graveyard License.
David Cichowski, Code Enforcement Officer stated that this item is being revisited from last meeting. There has been a clarification of inspection dates since the last meeting, and he will plan to report back to the Council as needed.
Motion by Councilor Doiron and seconded by Councilor Rambo to Approve Brown’s Exit 27 Auto Graveyard License with conditions as proposed.
Vote: 5 in favor 0 – opposed Motion: passes
5.2 Consideration of WWTP Project Update.
As the Wastewater project nears completion there is an anticipated balance of
approximately $153,000 left from the overall $7,222,100 project budget. Several
other small items that had originally been part of the project budget were eliminated due to lack of funds. South Gardiner Pump Station as originally planned was to receive $185,600 worth of upgrades. The Wastewater Advisory Committee recommends that these funds be designated for improvements at the South Gardiner Pump Station estimated at $165,000. Additional funds are needed to complete the South Gardiner Pump Station Upgrade and will be augmented by the funds generated from surplus equipment.
Motion by Councilor Doiron and seconded by Councilor Nickless to Accept Using the Remainder of Grant Funds for South Gardiner Plant Substation.
Vote: 5 in favor 0 – opposed Motion: passes.
5.3 Consideration of WWTP 3 Town Agreement.
Wastewater Advisory Committee has worked to update the Wastewater Disposal Contract to reflect the reality of changing times and a new upgraded treatment facility. Participation included representatives from all three communities as well as the city solicitor.
The new agreement updates and addresses the following points:
• Continues with the past and present practices of the Advisory Committee
recommending a budget to the City Council for ratification while the Advisory
Committee allocates costs between the communities.
• Adds responsibility to the Advisory Committee for recommendations to the City
Council on all major issues.
• Term of the contract – indefinite unless one party gives one full fiscal years notice
and then the party giving notice is responsible for its share of remaining debt
service and operating costs allocated for that community.
• Flow allocation – based on the original contract percentages for both dry and wet
weather.
• Gives the Wastewater Superintendent authority over the entire collection system
including Farmingdale and Randolph.
• Promotes consistency between the communities through ordinance
requirements.
• Maintains the arbitration committee for dispute resolution.
Motion by Councilor Doiron and seconded by Councilor Nickless to Authorize the City Manager to Exercise Agreement and Pass On to Towns.
Vote: 5 in favor 0 – opposed Motion: passes
5.4 Consideration of Second Reading of Amending City Code, Title 1, General Provisions, Chapter 5, Licenses, Section 151, Issuances.
Motion by Councilor Nickless and seconded by Councilor Rambo to Accept Second Reading of Amending City Code, Title 1, General Provisions, Chapter 5, Licenses, Section 151, Issuances.
Vote: 5 in favor 0 – opposed Motion: passes.
5.5 Discussion of Water District Governance.
The Council had a discussion of the structure of Water District Governance regarding the distribution of members within the towns. The City Council directed the City Manager to write a letter to the select boards of the towns informing the towns of Gardiner’s ideas are, asking them to let Gardiner know their thoughts.
5.6 Consideration of Renaming “Park Drive”.
Will revisit at the next meeting.
Addendum Items
1. Consideration of Maximum Interest Rate.
Manager Kobrock stated that this is a procedural item that is done yearly.
Motion by Councilor Rambo and seconded by Councilor Nickless to Accept Maximum Interest Rate.
Vote: 5 in favor 0 – opposed Motion: passes
2. Consideration of Cruiser Purchase.
Chief Jim Toman spoke to the Council seeking approval to accept the second lowest vehicle quote rather then the lowest. The quote has a difference of $616.00 or approximately $205.00 per year based on the 3-year lease purchase program. This increase will not create an overage on our vehicle equipment line. The reason to accept the second lowest bid is to change the department’s cruiser style from the Chevy Impala back to the Ford Crown Victoria for the following:
Reduction in Maintenance Costs
Heavier Sheet Metal: Arrests can be hostile and vehicles can get dented. A heavier sheet provides fewer indentations, thus saving on bodywork repairs.
Roomier interior for passenger/officer easing entering and exiting the vehicle.
Motion by Councilor Rambo and seconded by Councilor Nickless to Accept Cruiser Purchase.
Vote: 5 in favor 0 – opposed Motion: passes
5.7 Discussion of Recycling.
Deferred
7. CITY MANAGER REPORT
Manager Kobrock stated that a parcel of land was donated a year ago by Steve McGee to the Boys and Girls Club, Mitchell Rasor, City Planner is working on the different angles for usage, it may be coming before the Council in the future for action.
A successful low bid for the Waterfront Stabilization Project was received coming in a approximately 599,000.
A small space study was allocated for in this years budget, a RFP is advertised to look at the current space.
A court hearing is scheduled for Anthony Auto land use. A fairly active settlement is in discussion.
At the next meeting Libby Hill expansion and Property Revaluation will be
discussed.
8. COUNCIL DISCUSSION
No Council Comment
Motion by Councilor Rambo and seconded by Councilor Doiron to go into Executive Session at 9:30 pm.
Vote: 5 in favor 0 –opposed Motion: passes
3. EXECUTIVE SESSION per MRSA, Title 1, Chapter 13, Section 405 (6) (A)
Personnel
The Council directed the City Manager to proceed as discussed.
9. ADJOURNMENT
Mayor Rines adjourned the meeting at 10:05 pm.
Respectfully submitted,
Molly Gallant
Council Clerk
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