Office of the Council Clerk Thursday, February 9, 2006
City of Gardiner, Maine Special Meeting 7: 00 PM
1. CALL TO ORDER
Mayor Rines called the meeting to order at 7:04 PM.
2. ROLL CALL
Richard Rambo, District 2
Dennis Doiron, At-Large Richard Nickless, District 1
Lewis Benner, At-Large Mayor Brian Rines
Phil Hart, District 4 Jeffrey Kobrock, City Manager
Rebecca Colwell, At-Large Molly Gallant, Council Clerk
Councilor Dellert absent.
3. PETITIONS, COMMUNICATIONS, RESOLUTIONS, & PUBLIC HEARINGS
3.1 Consideration of Comments from the Public on Issues that
Do Not Appear Elsewhere on the Agenda (Please limit comments
to five minutes.)
Tom Reeves spoke to the Council for the Friends of Kennebec Rail Trail
presenting them a map and CD of potential trials in Kennebec Valley.
4. NEW BUSINESS
4.1 Discussion of Property Revaluation
Assessor, Curt Lebel gave the Council a presentation on revaluation of property taxes in Gardiner. Manager Kobrock stated that he would like to have Council direction within the next couple of months. The City Council will revisit in a couple of weeks.
Mayor Rines if there were any objections to adding an Addendum Item, there were none.
1. Consideration of Awarding Bid for Waterfront Shore Stabilization
Jason Simcock, Planning and Development Director stated that there were six bidders on February 1st, Reed & Reed being the lowest bid at $599,625. The timeline is to respond within 30 days of the bid, Department of Transportation approved the low bidder.
Motion by Councilor Colwell and seconded by Councilor Rambo to Accept the Awarding Bid for Waterfront Shore Stabilization.
Vote: 7 in favor 0 – opposed Motion: passes
4.2 Update on Technology Plan Implementation
Manager Kobrock stated that the City almost ready with the Technology plan, next time the Council meets there will be a contract presented to the Council. Anne Davis, Director of the Library and Dee Berglund, City Clerk gave a presentation to the City Council.
4.3 Discussion of Libby Hill Financial Plan and Timeline.
Manager Kobrock stated that he and Jason Simcock, Planning and Development Director wanted to start discussion on Libby Hill Financial Plan and timeline. It doesn’t seem that Gardiner will be able to do any construction this summer but certainly in 2007. The plan is to still move forward.
2/9/06 |
Preliminary Timeline/Financial Plan to Council |
Form Committee – LH Occupants |
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3/2/06 |
Consideration of Libby Hill timeline by Council |
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3/2006 |
Pursue further fund raising, seek grants |
CDBG |
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3/7/06 |
RFP Design/Construction Mgt Issued |
Be Aware of Deadlines – WIP/Dodge/Sun Papers |
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4/7/06 |
Design Proposals Due |
Committee reviews and makes recommendation to Council. |
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4/30/06 |
Design/Construction Mgt Contract Awarded (Estimate $ 168,215) |
Finance Design Contract |
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4/30/06 |
Property Acquisition (Estimate Only $700,000) |
Finance Acquisition |
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5/1/06-6/30/06 |
Take existing Conceptual Design to Preliminary Design. |
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Summer ‘06 |
Application for Permits (Estimate $168,215 includes engineering and permit fees.) |
MDOT, DEP, Army Corps, & local Planning Board. Expansion of current permits. Traffic Report w/traffic counts. |
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11/1/06 |
Obtain Permitting |
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11/15/06 |
Conclusion of fund raising efforts |
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11/15/06 |
Bid Docs/Request for Bids. |
Note: bids for construction will not occur until after permits are complete. This bid process may occur as late as January or February of 2007. |
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12/15/06 |
Bids Due |
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1/1/07 |
Update Financial Plan |
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1/15/07 |
Bid Awarded (Jan 07-Mar 07) |
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Spring/07 Summer 07 |
Construction |
Site clearing may start earlier if process allows. |
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10/15/07 |
Construction Complete |
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4.4 Consideration of FY 07 Goal Statement.
Manager Kobrock stated that there have been a lot of great ideas from previous Council discussions which he has incorporated into the statement. He will come back to the Council with another draft at the next meeting, along with a goal statement report card.
4.5 Consideration Ordinance 06-03, Title 11, Chapter 3, Section 1137, Unlawful Camping.
Manager Kobrock stated that this Ordinance will discourage people to use city property to camp in parked cars, it will help with assistance in other means of shelter.
Motion by Councilor Doiron and seconded by Councilor Nickless to Accept the First Reading of Ordinance 06-03, Title 11, Chapter 3, Section 1137, Unlawful Camping.
Vote: 7 in favor 0 – opposed Motion: passes
2. Discussion of Recycling.
Councilor Colwell remarked that citizens have asked about where to dispose of computers and televisions. Manager Kobrock stated that Hatch Hill Landfill will dispose of components at a reasonable price, also the City will remove these items as part of the Spring Cleanup.
5. CITY MANAGER REPORT
Manager Kobrock stated that he will be on vacation February 15-24, there will be no Council Meetings until March 2nd. Chuck Applebee and Pat Gilbert will fill in during his absence.
The transition to Regional Dispatch will take place at the beginning of March, the equipment for this transition has not arrived yet, but it is anticipated that it will.
6. COUNCIL DISCUSSION
Councilor Benner asked if there had been any response on the trees in Cobbossee Stream, Manager Kobrock stated that the city has not heard back from the Department of Environmental Protection. Councilor Benner also asked if there would be a final look at the Gardiner Savings Institute banking proposal? Manager Kobrock stated that there was a letter from the bank expressing disapproval with the City’s decision, the Mayor will respond.
Councilor Nickless asked about the USDAN property purchase, Manager Kobrock stated that there will be a local match but it is still in process. Councilor Nickless also asked for an update on the Northwest Quadrant Project, Manager Kobrock stated that they will award bids in March, there are eight plans out. Councilor Nickless remarked that there are zoning issues in his neighborhood, with many complaints about the significant increase in traffic with the Boys and Girls Club. Manager Kobrock stated that the issues will be discussed when presented to the Planning Board. Councilor Nickless also remarked that the Auburn Police Department has recently been shutting off their cars instead of leaving them running, they have determined that there is cost savings.
Councilor Doiron asked if there could be another meeting night, the present evening conflicts with the School Board meetings. Mayor Rines remarked that the City of Augusta designates a discussion night for non voting items, it might be something that Gardiner would like to do. Councilor Colwell asked if meeting earlier could be considered too, so as not to have such late nights. Manager Kobrock stated that there would be a poll done.
Councilor Hart asked if the Council Minutes that were passed on the Consent Agenda were in the Council packet because he didn’t receive them, adding that the Council needs to be careful about passing items that they haven’t reviewed.
Councilor Rambo asked about the status of 103 Brunswick Ave., Manager Kobrock stated that he has discussed with the Code Enforcement Officer and he is still working on it. Councilor Rambo asked if the City Manager evaluation is still planned for this month, Mayor Rines stated that it will be scheduled for this month. Councilor Rambo also stated that Councilor Dellert called from vacation asking about the status of the playground at the Common. Manager Kobrock stated that the Playground Committee met to review surveys this week and the Council will be hearing soon with results. Councilor Rambo remarked that it would be nice to remember Councilor Webster is some way, such as with the Augusta Symphony or children’s activities. Mayor Rines stated that it will have to be discussed but
something will be done.
Mayor Rines stated that he would like to have the City Manager evaluation forms distributed in sealed envelopes and have sent to Councilor Hart for calculation, the Council will meet in the interim, he has spoken to Chuck Jackson and he is available for consultation if needed.
Councilor Hart remarked that he does not mind doing the City Manager evaluations but please do not write small because if hard for him to read, it could be sent to him by email also.
7. ADJOURNMENT
Mayor Rines adjourned the meeting at 10:26 pm.
Respectfully submitted,
Molly Gallant
Council Clerk
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