Office of the Council Clerk Thursday, April 12, 2006
City of Gardiner, Maine Regular Session 7:00 pm
1. CALL TO ORDER
Mayor Rines called the meeting to order at 7:07 PM.
2. ROLL CALL
Jean Dellert, District 3 Rebecca Colwell, At-Large
Dennis Doiron, At-Large Richard Rambo, District 2
Lewis Benner, At-Large Richard Nickless, District 1
Phil Hart, District 4 Jeffrey Kobrock, City Manager
Molly Gallant, Council Clerk
3. PETITIONS, COMMUNICATIONS, RESOLUTIONS, & PUBLIC HEARINGS
3.1 Public Hearing for M & S Partnership DBA Up the Creek - Liquor
License Application.
Public Hearing opened and closed with no public comment.
3.2 Consideration of Comments from the Public on Issues that
Do Not Appear Elsewhere on the Agenda (Please limit comments
to five minutes.)
4. CONSENT AGENDA
4.1 Consideration of Accepting March 2006 Warrants
#35 |
03/02/06 |
036386-036467 |
$ 254410.44 |
#36 |
03/09/06 |
036468--00351 |
$ 78136.78 |
#37 |
03/16/06 |
00352-00394 |
$ 115790.33 |
#38 |
03/23/06 |
00395-04960 |
$ 514769.87 |
#39 |
No Warrant |
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#40 |
04/06/06 |
00498-00580 |
$ 181,123.17 |
4.2 Consideration of Appointing Councilor Nickless to sign April 2006
Warrants.
4.2 Consideration of Permit for Outdoor Consumption of Alcoholic
Beverages for Smith –Wiley Post 4.
4.4 Consideration of M & S Partnership DBA Up the Creek Liquor License
Application.
4.5 Consideration of Permit for Outdoor Consumption of Alcoholic Beverages for Cobbossee Aeries Eagles 4330
Motion by Councilor Dellert and seconded by Councilor Rambo to Accept the
Consent Agenda 4.1-4.5.
Vote: 8 in favor 0 – opposed Motion: passes
5. NEW BUSINESS
5.1 Consideration of Change Order for Waterfront Project.
Manager Kobrock stated that in a previous Council Meeting it was discussed that there was interest to negotiate additional work with Reed & Reed.
Funding |
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CDBG |
$ 124,000 |
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MITF Match |
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SHIP |
$ 95,000 |
Land Purchase |
$ 147,357.00 |
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MITF |
$ 500,000 |
CDBG |
$ 124,000.00 |
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Robinson Trust |
$ 5,000 |
SHIP |
$ 95,000.00 |
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DOC #2 |
$ 50,000 |
Rob Trust |
$ 5,000.00 |
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Local Match |
$ 181,000 |
DOC #2 |
$ 50,000.00 |
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$ 955,000 |
Local Match |
$ 181,000.00 |
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Expenditures |
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$ 602,357.00 |
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Planning Decisions |
$ 10,000 |
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Klienschmidt#1 |
$ 51,095 |
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Klienschmidt#2 |
$ 27,880 |
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$ 88,975 |
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Funding Available |
$ 866,025 |
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Proposed Credits |
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1 |
Supply 35 ft Pile |
$ (2,178.00) |
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Reed & Reed Phase I |
$ 599,625 |
2 |
1 Cedar Rail, 2 SYP |
($1,950.00) |
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Phase II Estimate* |
$ 285,000 |
3 |
Lower CCA Retention |
($5,000.00) |
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Credit Proposed (4) |
$ (4,070) |
4 |
Use HDG 6" x 5-1/2" Nails |
($4,070.00) |
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Kleinschmidt Other Eng |
$ 16,039 |
5 |
Eliminate Deck Extensions |
($11,800.00) |
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Contingency** |
$ 88,870 |
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Total Project Estimate |
$ 985,464 |
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Current $'s Available |
$ 866,025 |
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Unmet Need |
$ 119,439 |
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Funding Sources |
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Downtown TIF |
$ 10,000 |
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Libby Hill TIF |
$ 20,000 |
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Total TIF |
$ 30,000 |
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Fund Balance Need |
$ 89,439 |
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Purchase of Land |
$ 147,357 |
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* Note: Estimate is based on 3/22/06 proposal before deductions are finalized and is for new fender piling system and walkway/rail over new timber crib area. |
**Note:10% of construction cost |
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Walkway and railing over existing sheet piling area cost estimate is $106,000 |
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Motion by Councilor Nickless and seconded by Councilor Doiron to Empower the City Manger to proceed as discussed in Accepting the Boardwalk Expansion, accepting only credit #5 and appropriating $30,000 from TIF and $89,439 from undesignated Fund Balance.
Vote: 8 in favor 0 – opposed Motion: passes
5.2 Consideration of Consolidating Voting Districts.
Deirdre Berglund, City Clerk spoke to the Council concerning the consolidation of voting districts which has two steps.
Step 1 – Consolidate Voting Places – Ask the Secretary of State’s permission to allow three voting districts vote outside of their district and consolidate voting places for June 2006 Primary. All voting would take place at one location. We would set up four separate voting areas, one for each district.
Step 2 – Pass Ordinance to Consolidate Voting Districts for future elections.
Consolidated Voting districts would not affect the council. Councilors still represent district per charter. At voting place, when local district seat open, ballot would be given to voter for each district.
• All elections would be held at one location.
• More community oriented
• Convenience, residents wouldn’t have to remember which district they are
• Would have one incoming voting list alphabetically for the whole city
• Machines could be programmed to accept all ballots, would need fewer
machines**
• Administratively, easier to run. Currently, City Clerk cannot be at all 4 districts.
If one machine jams up or problem arises, voting halts or slows down until clerk
can get there.
Suggested Location: Pray Street School
In 2004, Secretary of State’s office conducted a survey of all polling places in Maine to determine compliance with accessibility laws and standards. All four districts had issues that needed to be addressed.
District 1 – need to mark accessible parking spaces
District 2 –need to mark accessible parking spaces, parking not level, walkways not free of abrupt level changes, steep ramps, voting area door not wide enough.
District 3 – poor parking, not accessible, steep incline for walkway
District 4 – Need to mark accessible parking spaces
**Currently need to budget for replacement machines in June 07. (4 districts @$6500, not including spare)
The Council agreed to deal with step one at this time and will discuss step 2 in June/July.
Motion by Councilor Colwell and seconded by Councilor Dellert to Accept the June 2006 Consolidation of Voting Districts.
Vote: 8 in favor 0 – opposed Motion: passes
5.3 Consideration of Renewing Plummer Street School Lease.
Manager Kobrock stated this is exactly the same lease as done five years ago, this is a five year lease with a 1.00 per cost for the lease.
Motion by Councilor Rambo and seconded by Councilor Dellert to Accept the Renewal of Plummer Street School Lease.
Vote: 8 in favor 0 – opposed Motion: passes
5.4 Consideration of Dog Warrant.
Manager Kobrock stated this is an annual procedure that gives the City enforcement rights.
Motion by Councilor Doiron and seconded by Councilor Rambo to Accept the
Dog Warrant.
Vote: 8 in favor 0 – opposed Motion: passes
6. CITY MANAGER REPORT
Manager Kobrock stated that recently he restructured the Senior Management Team adding Anne Davis and Jason Simcock, they are a wonderful addition and bring a lot of experience with them to the team.
Manager Kobrock and Jason Simcock recently were requested to meet with Gardiner Savings Institution to discuss parking. The waterfront project was discussed addressing the $200,000 pledge that had been made and retracted. The City of Gardiner moved on since the decision to retract the pledge and is preparing for construction of the waterfront project.
The Northwest Quadrant has gone through a number of versions; there had been $50,000 operating funds. The Waste Water Plant is now taking a larger part in the project, so a new General Obligation Bond will be done taking out an extra $50,000, instead of taking from the budget.
7. COUNCIL DISCUSSION
Councilor Dellert remarked that during a recent funeral, Pleasant Street residents couldn’t get out of their driveways, could the City replace the “No Parking on Street” signs. Manager Kobrock stated that most people don’t pay attention to signs during funerals, but the signs could be replaced. Mayor Rines suggested talking to Victor Tessari or Lynn Roberts with funeral concerns.
Councilor Doiron asked if property maps could be on the website? Manager Kobrock stated he would look into it. Councilor Benner stated that he thinks it would be a good idea also, but remarked that Assessor, Curt Lebel stated it would cost $50,000 to update the maps before that could happen.
Councilor Hart remarked that he has recently been searching the website for travel plans and looking at City Attractions. He has found a lot of useful information, wondering if the City of Gardiner could do the same on the website. Manager Kobrock stated that the City has an adopted policy that unless it is a City program or organization it will not be on the website.
Councilor Colwell asked if the voting times could be earlier or extended for voter convenience. Councilor Colwell stated that she had recently heard about some filing in of the stream, wondering what it meant. Manager Kobrock stated that at a recent Planning Board meeting it had been discussed, it was about obtaining a permit for fill on the Usdan property, not putting fill in the Stream. It will make the property more viable before going on the market.
Councilor Rambo stated that he received a call from a resident who bought a home in Gardiner within the last year concerned about a neighboring house who has trash/wood on lot. Chief Mark Kimball has been spoken to with regards to it being a fire hazard.
Mayor Rines stated that the next Regular Council Meeting will be on Wednesday, May 3, 2006, at 7:00 pm.
8. ADJOURNMENT TO BUDGET WORKSHOP
Mayor Rines adjourned the meeting at 9:15 pm
Respectfully submitted,
Molly Gallant
OVERVIEW
CAPITAL IMPROVEMENT PLAN
REORGANIZATION
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