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Council Minutes 9/4/03

Office of the Council Clerk                             Regular Council Meeting
City of Gardiner, Maine                         Thursday, September 4, 2003
                                                        7:00 PM Regular Session
                                                                        
MINUTES

1.   CALL TO ORDER AND ALLEGENCE TO THE FLAG

        The meeting was called to order by Mayor Rines at 7:08 PM
        
2.   ROLL CALL

Those present were:
                        
Jean Dellert, At-Large                                    Phil Hart, At-Large
Dennis Doiron, At-Large                 Michael Webster, At-Large                       
Steve Hanley, At-Large                      Mayor Brian Rines
                        Jeffrey Kobrock, City Manager
                                Molly Gallant, Council Clerk                    
Councilor Staples & Thomas absent
        
3. PETITIONS, COMMUNICATIONS, RESOLUTIONS & PUBLIC HEARINGS.

3.1     Public Hearing for Community Development Block Grant Downtown
          Revitalization Grant.

        Mayor Rines opened Public Hearing opened at 7:10 pm.  This is a $400,000 grant award with $80,000 matching funds from the City of Gardiner.
        Public Hearing closed at 7:12 pm.

3.2        Public Hearing for Community Development Block Grant Housing Rehabilitation Grant.

        Mayor Rines opened the Public Hearing at  7:13 pm.  This is a $300,000 grant for low income housing in the Northwest Quadrant. Public Hearing closed at 7:15 pm.

3.3        Public Hearing for Community Development Block Grant Planning Grant.

        Mayor Rines opened the Public Hearing at 7:17 pm and closed at 7:20 pm.

3.4        Public Hearing for Liquor License Renewal for Canton Village.

  Public Hearing opened and closed at 7:20 pm with no public comment.

     3.5    Public Hearing for Liquor License Renewal for The Depot Sports Pub.
             
  Public Hearing opened and closed at 7:20 pm with no public comment.

3.6       Consideration of Comments from the Public on Issues that Do
              Not Appear Elsewhere on the Agenda (Please limit comments to
               five minutes.)  
        Arlene Bellville shared her concerns to the Council about truck traffic on West
Hill Road., asking if there were any way the route could be changed or have restricted activity.  The City Manager with meet with Department Heads, and call Ms. Bellville with a report in the future.
CONSENT AGENDA

Mayor Rines asked if there were any objections with adding an agenda item, there were none.

1.1     Consideration of Resignation of Councilor JoEllen Staples

Motion by Councilor Dellert and seconded by Councilor Webster to Accept the Resignation of Councilor JoEllen Staples

Vote: 6 in favor 0 – opposed Motion passes

4.1     Consideration of Accepting August Warrants

#6      8/7/03  026503-026579   $      394226.85        
#7      8/15/03 026580-026631   $        89199.34       
#8      8/22/03 026632-026672   $      297514.02        

4.2     Consideration of Appointing Councilor Doiron to sign September 2003
          Warrants.

4.3     Consideration of Liquor License Renewal for Canton Village.

4.4     Consideration of Liquor License Renewal for The Depot Sports Pub.


Motion by Councilor Dellert and seconded by Councilor Webster to Accept Consent Agenda Items 4.1 –4.4

Vote: 6 in favor 0 – opposed Motion passes


   
5.    NEW BUSINESS

5.1       Discussion of Public Works Department Staffing Requirements.

Pat Gilbert, Director of City Services spoke to the Council concerning Public Works Department staffing requirements.  Pat went over the background of staffing to present staffing, there are 7 full time employees with 2 seasonal employees.  After a lengthy discussion the Council decided to go along with Pat recommendation to stay with 7 full time employees and 2 seasonal employees but revisit it in six months.  However, the new hire would be advised of nature and timing of this planned review.

5.2        Consideration of Housing Program Implementation Plan.

The Housing Committee recommended the City Council take steps to implement the recently completed Housing Action Plan.  They proposed an approach that combines an independent consultant for program start up and a grant –funded position for program implementation.  The recommendation was to hire Lynne Paul for 6-month term to develop a housing rehabilitation program funded by recent grants and train a new grant-funded housing program employee.  Lynn Paul’s contract would be for 6 months with a price not to exceed $20,000. The grant-funded position would have a salary range of 26,000 to 32,000 with $9,000 a year for benefits.

Motion by Councilor Dellert and seconded by Councilor Hanley to Proceed with Recommendations of the Housing Committee and Economic Development Committee.

Vote: 6 in favor 0 – opposed Motion passes

5.3        Consideration of FEMA Fire Department Grant.

Motion by Councilor Hanley and seconded by Councilor Hart to Accept FEMA Fire Grant.

Vote: 6 in favor 0 – opposed Motion passes

5.4        Consideration of Resolution 03-47, Community Development Block
        Grant Downtown Revitalization Grant.

5.5        Consideration of Resolution 03-48, Community Development Block
       Grant Downtown Housing Rehabilitation Grant.

5.6        Consideration of Resolution 03-49, Community Development Block
       Grant Downtown  Planning Grant.

        Mayor Rines asked if there the Council had no objection to grouping 5.4 –5.6 together, there were no objections.

        Motion by Councilor Dellert and seconded by Councilor Webster to Accept Items 5.4 – 5.6.

        Vote: 6 in favor –0- opposed Motion: passes

5.7       Consideration of Economic Development Committee Recommendation
        for Loan to Moda Bella.

        $57,000 is the “start-up” working capital, with Moda Bella investing $20,000 of their own.  The loan will be at 4 % for 15 years with a 5-year balloon payment.

        Motion by Councilor Hanley and seconded by Councilor Doiron to Accept Recommendations of the Economic Development Committee for a Loan to Moda Bella.

        Vote: 6 in favor 0 – opposed Motion passes

5.8     Consideration of Pray Street School Lease.

The City lawyer has reviewed this and the current draft is acceptable.  Councilors Hart and Doiron expressed their desire that the Boys and Girls Club be independent soon, and this lease transferred to them.

Motion by Councilor Dellert and seconded by Councilor Webster to Accept the Pray Street School Lease

Vote: 6 in favor 0 – opposed Motion: passes

  CITY MANAGERS REPORT

Manager Kobrock will be at the Maine Development Foundation Inaugural Leadership Program Opening Retreat administered by the Hurricane Island Ourtward Bound School on the 17th, 18th and 19th, so the Council will need to meet on another week.  Mayor Rines stated that the Council will either meet on September 11th or 25th.

At the last joint Water District workshop, there were two major initiatives that came out of the workshop. An alternative management study proposal from KVCOG should be available by the next Council meeting defining the scope  and process of the study, the results will be given to the Council and Trustees when received.
        
        
7.      COUNCIL DISCUSSION AND PUBLIC COMMENTS

Councilor Dellert stated that the building Greg Farris is working on looks marvelous and is a great asset to the City, three floors will be used to expand his law practice.

Councilor Webster stated that the building the billiard parlor is located in is looking great, it is nice to see all the changes around town.

Councilor Doiron said the matching grant program for the facades seem to be working very well, but was wondering if the city could encourage individuals using the grants to use professional to be sure to stay in the guidelines set for rehabilitation work.  Jeffrey Hinderliter stated that he is very interested in these issues and by trying to do more planning and site review encourages professional help.

Councilor Doiron also stated that there have been some terrible accidents this past summer, the Public Safety Department has done a great job, the work is appreciated.  Also, there is a regional recycling meeting tomorrow at 4:00 pm, Yorktown Paper is being looked at, all are invited.

Councilor Hart stated that before a decision is made on the Public Works position that was discussed earlier this evening to check with the union before making the decision.

Mayor Rines stated that September 27th is Sturgeon Day, the best sturgeon will be voted on.  Tilbury Players will be presenting a drama, along with other downtown activities.

Motion by Councilor Webster and seconded by Councilor Dellert to go into Executive Session at 9:15 pm.

Vote: 6 in favor 0 – opposed Motion: passes
Out of Executive Session at 10:00 pm
8.      EXECUTIVE SESSION per MRSA, Title 1, Chapter 13, Section 405 (6) (A)
Real Estate

City Manager is instructed to continue discussion with property holders as planned.

9.      ADJOURNMENT

Mayor Rines adjourned the meeting at 10:00 p.m.
           Respectfully submitted,


Molly M. Gallant
           Council Clerk
        


 
 
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